Features
Everything you need to run a rental business, in one system.
Eight modules that share one record of your properties, people and money. Here is what each one does.
Rent & accounting
Every cheque accounted for, every dirham on the ledger.
Build a lease's cheque schedule in one step, then record deposits, clearances and bounces as they happen. Rent, VAT and deposits post to a real double-entry ledger automatically.
- Rent schedules with monthly, quarterly or cheque-based instalments
- Cheque register: received, deposited, cleared and bounced, with bounce fees
- Receipts that allocate automatically to the oldest open invoices
- VAT tax invoices and credit notes with your TRN
- Pay links by WhatsApp, SMS or email through Stripe, Telr, Network, PayTabs or Checkout.com
- Late fees and security deposits, held and refunded
- Double-entry ledger: P&L, balance sheet, trial balance and general ledger
- Budget versus actual
- Bank reconciliation with CSV statement import
- Expenses by property, category and vendor
Owner statements
Statements your owners understand, split by their exact share.
Propiqo splits income and expenses by ownership share, deducts your management fee and produces a statement and payout per owner. Client money stays separate from yours.
- Ownership shares per property and unit
- Statements split by each owner's share
- Management fees as a percentage or fixed amount
- Payouts recorded against each statement
- Client-money mode keeps owners' funds separate
- Owner portal with statements, payouts and approvals
Leasing
From enquiry to signed lease without leaving the pipeline.
Leads from your listing pages, Property Finder, Bayut and dubizzle land in one pipeline. Book viewings, take applications and offers, then send a bilingual lease for e-signature.
- Leads from your website, Property Finder, Bayut, dubizzle, walk-ins and WhatsApp
- Lead scoring and follow-up reminders
- Viewings, applications and offers on one board
- Listings with public pages you can share
- XML feeds for Property Finder, Bayut and dubizzle
- Bilingual English and Arabic printable leases
- Built-in e-signature, no separate subscription
- Ejari and Ejar registration numbers, dates and status
- Renewals with a rent-increase calculator
Maintenance
Work orders with SLAs, quotes and owner approvals built in.
Tenants report issues from their portal. Your team triages, assigns a vendor, collects quotes and gets the owner's approval, and every step is timed against its SLA.
- Work orders with priorities, categories and SLA timers
- Board, list and my-jobs views for the team
- Vendor quotes with owner approval
- Vendor portal for assigned jobs and completion photos
- Inspections on a phone with photos, ratings and signatures
- Move-in and move-out comparison, item by item
- Asset register with printable QR labels
- Planned preventive maintenance schedules
- Utilities and meter readings with tenant recharges
- Service-charge budgets
Portals
Tenants, owners and vendors serve themselves.
Each gets an installable portal on their phone. Tenants pay rent and raise requests, owners read statements and approve quotes, vendors update their jobs. Your phone rings less.
- Tenant portal: pay rent, see cheques and receipts, raise requests, download the lease
- Owner portal: statements, payouts, performance and quote approvals
- Vendor portal: jobs, schedules, quotes and completion photos
- Sign in with a password or a one-time email link
- Installable on any phone, with push notifications
- Your logo and brand colour on every portal
WhatsApp inbox
WhatsApp, SMS and email in one shared inbox.
Every conversation is linked to the tenant, lease or work order it's about. Send rent reminders and broadcasts from your WhatsApp Business number, and let automations chase what's overdue.
- WhatsApp, SMS, email and portal messages in one shared inbox
- Meta Cloud API, 360dialog, Twilio, Unifonic and MSG91
- Every conversation linked to the tenant, lease or work order
- Assignment, internal notes and open or closed states
- Approved templates and broadcasts to a building or a list
- 10 automations: rent due, rent overdue, receipts, lease expiry, cheque deposit, document expiry, maintenance updates, inspections, welcome and owner statements
AI & insights
Ask your portfolio a question. Get an answer from your own data.
The assistant answers from your ledger, leases and tickets, never from guesswork. It also reads uploaded leases into draft records, triages new tickets and drafts replies for you to check.
- Ask questions about rent, arrears, leases and maintenance in plain language
- Answers link to the records they come from
- Lease extraction: upload a PDF or scan, review the drafted record
- Ticket triage suggests category and priority
- Message drafting for replies you approve
- Insights: arrears risk, renewal risk, vacancy loss and maintenance hotspots
Reports
Ten reports, straight from the ledger.
Every report runs on live data, filters by property and period, and exports to Excel.
- 01Arrears aging
- 02Collection rate trend
- 03Income versus expenses (NOI)
- 04Cash-flow forecast
- 05Rent roll
- 06Lease expiry profile
- 07Tenant turnover
- 08Maintenance spend and SLA
- 09Occupancy
- 10Yield and valuation
Built for the Gulf
The details other software makes you work around.
Propiqo was designed around how property is rented in the GCC, not adapted from a US product.
Cheque schedule
Lease 2026-0142 · Marina Heights 1204
| No. | Due | Amount | Status |
|---|---|---|---|
| 1 | 01 Jan 2026 | AED 32,500.00 | Cleared |
| 2 | 01 Apr 2026 | AED 32,500.00 | Cleared |
| 3 | 01 Jul 2026 | AED 32,500.00 | Deposited |
| 4 | 01 Oct 2026 | AED 32,500.00 | Pending |
Post-dated cheques
Four, six or twelve cheques per lease, each tracked from received to deposited to cleared, with bounces and bounce fees posted to the ledger.
Ejari and Ejar
Registration numbers, dates and status on every lease, with reminders before registrations and leases expire.
VAT that files cleanly
Tax invoices and credit notes with your TRN, VAT on commercial rent and fees, and a VAT summary for your return.
Arabic, right to left
The whole product, portals and printed leases in Arabic with proper right-to-left layout, not a translated menu.
WhatsApp first
Tenants already message you on WhatsApp. Propiqo puts those chats next to the lease and the ledger.
Three-decimal currencies
KWD, BHD and OMR are stored to the fils and baisa, never rounded to two decimals.
KWD 1,250.500BHD 420.750OMR 610.000
Platform
The foundations.
The things you don't see until you need them.
- ⌘K search across every record
- Calendar of rent, lease, viewing, inspection and maintenance dates
- CSV import for properties, units, tenants and leases
- Audit log of every change
- Two-factor authentication
- 10 staff roles with property and portfolio scoping
- Public REST API and webhooks
- 11 markets with local currency, tax and dates
- 7 languages with full right-to-left support
- Installable app with offline mode
Put your portfolio on one system this week.
Start free with up to 2 units, or book a demo and we'll walk through your portfolio with you.